Registration and Hotel

REGISTER

Registration fees are in Euro (+ Italian VAT 22%). The registration fee will be adjusted according to the current VAT charge alignment.

  Before July 15th, 2018 From July 16th to November 11th, 2018 From November 12th and On site
Full Registration € 550,00 +VAT 22%
(€ 671,00)
€ 650,00 + VAT 22%
(€ 793,00)
€ 700,00 + VAT 22%
(€ 854,00)
SIA Member *
Reduced Fee
€ 300,00 + VAT 22%
(€ 366,00)
€ 90,16 + VAT 22%
(€ 110,00)
€ 90,16 + VAT 22%
(€ 110,00)
Resident/Student ** € 50,00 + VAT 22%
(€ 61,00)
€ 50,00 + VAT 22%
(€ 61,00)
€ 50,00 + VAT 22%
(€ 61,00)
Physiotherapist € 100,00 + VAT 22%
(€ 122,00)
€ 120,00 + VAT 22%
(€ 146,40)
€ 150,00 + VAT 22%
(€ 183,00)

* Fee applied only to members with regular membership payments
**Application for Resident/Student should be certified by a letter of proof from the training program Director or copy of the Student card, and sent by fax (+39 055 570227) or email registrationsia@oic.it

The latest date for pre-registration is 11 November 2018. After this date, please register on site.

The registration fee includes:

  • Participation in the Scientific Sessions
  • Access to the Exhibition Area
  • Congress kit with the Final Program and scientific material
  • Certificate of attendance
  • Open coffee services and lunches
  • Welcome Cocktail
The payment of the registration fee is compulsory to participate in the Congress .

ONLY FOR ITALIAN PUBLIC ADMINISTRATION EMPLOYEES

Italian public administration employees can register using the paper form only. It is currently not possible for Italian public administration employees to register on-line through our on-line portal.
In order to receive an invoice issued to a public body for SPLIT PAYMENT (VAT charged on the invoice paid directly by the  public institution) it is mandatory, in addition to the institution’s tax information, to provide the unique code of the public institution (ID for the Public Admin.), the six alpha-numeric characters attributed to a single organizing unit (OU), and any other information the institution deems necessary and useful to facilitate identification of payment for the service according to standard electronic invoicing.
In order to use the VAT exemption pursuant to Art. 10 of Presidential Decree 633/72 as amended by Art. 14, paragraph 10 of law no. 537 of 24 December 1993, a written statement must be sent together with the registration form (containing the Institution’s fiscal data, as well as the unique code of the public institution ) in which it is specified that the employee (provide name and surname) to whom the registration applies is authorized to attend the event for professional advancement purposes; in addition to all other information that the institution deems necessary and opportune to facilitate identification of the payment for the service according to standard electronic invoicing.
If the statement or the unique code of the public institution are not provided, the employee must pay the registration fee directly, and then request reimbursement from the institution. In this case, the invoice including VAT will be made out to the participant. Requests to modify previously issued invoices or to reimburse VAT after the end of the Congress will not be accepted.

GROUP REGISTRATION

  • Companies and Agencies can register groups of at least 5 people.
  • The working address and e-mail address of each participant is required. The email addresses of sponsor companies will not be accepted as substitute.

How to proceed with group registrations

To submit a group registration please download the “group registration form” and the “name list” below:

The registration form shall be completed, signed and sent together with the copy of payment via email to registrationsia@oic.it

In order to streamline the registration process, the name list shall be sent exclusively per email (as an attachment), using the on-line form. Lists sent via fax will not be accepted.

Group pre-registration without names will be accepted only by 20 September 2018, provided the payment has been received.

After that date the complete participants list shall be sent together with the registration form and the payment. Registrations will be accepted by 11 November 2018. After that date only on-line registrations will be accepted.

CONGRESS KIT COLLECTION (To be collected only by a company or agency representative)

In order to simplify the registration procedures of their guests, companies/agencies can collect their delegates’ congress kits before the official beginning of the Congress.

An official request must be sent to the Organizing Secretariat OIC-Registration and Booking Department, 3-4 weeks before the beginning of the event to define and agree a pick up time.

The service is available by appointment only, and provided the registration lists are complete with the compulsory data required. No material will be given in case of incomplete or missing data.

Otherwise, the material can be picked up by each single delegate. The congress material of each participant will be available at the pre-registration desk during the Secretariat’s regular opening hours, as indicated in the Scientific Program.

HOTEL ACCOMMODATION

The Organizing Secretariat OIC srl has selected some hotels in Venice with negotiated rates and straight forward access to the Congress Venue.

Attendees are recommended to reserve hotel accommodation as soon as possible in order to have the best choice of available hotels.

The indicated room/night rates and availabilities are only applicable for reservations made through the Organizing Secretariat OIC., and received by 20 September 2018 at the latest. After this date the Organizing Secretariat OIC can not guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.
Reservations will be confirmed by e-mail only upon receipt of the full pre-payment; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Hotel Price per room, per night Location
4 star Hotel:
HOTEL CA’ NIGRA LAGOON RESORT
Single use € 145,00
Double use € 165,00
Santa Croce 927 Venice
Distance from Venue: 450m
4 star Hotel:
HOTEL PALAZZO GIOVANELLI & GRAN CANAL
Single use € 140,00
Double use € 160,00
Santa Croce, San Stae 2070 Venice
Distance from Venue: 600m
3 star Hotel:
HOTEL AI DUE FANALI
Single use € 100,00/ 115,00
Double use € 135,00
Santa Croce 946 Venice
Distance from Venue: 400m

Prices in Euro, including breakfast and 10% Italian VAT.

Local city tax payable upon check out:

  • € 4,50 per person per night in 4star hotels
  • € 3,50 per person per night in 3star hotels

HOTELS.COM
Alternatively, you can use the online booking site suggested below, where there is always a wide choice of hotels, B&B and apartments with special offers and special rates on many structures.

Hotel rooms for group reservation

Agencies or companies in need for group reservations follow a dedicated procedure by contacting the Organizing Secretariat OIC.

TERMS OF PAYMENT

Registrations and hotel reservations cannot be processed without payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer (not available for online applications) Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC srl
Cassa di Risparmio di Firenze, Ag. 1
Viale Matteotti 20r, 50132 Florence, Italy
IT39S0616002801000010628C00
CRFiiT3F
Credits Bank transfers must not involve charges for the recipient
Important information Please indicate your name and surname and SIA2018 as reference on your payment so that we can identify you for confirmation


CANCELLATIONS AND REIMBURSEMENTS

Any change or cancellation in connection with registration and hotel accommodations must be sent in writing to O.I.C. s.r.l.: Fax +39 055 570227, e-mail: registrationsia@oic.it

Registration

For cancellations received before 20 July 2018 full refund will be possible.

For cancellations received by 20 September 2018 the paid amount will be refunded with a deduction of 70% that will be invoiced as penalty

No refund will be processed for cancellations received after September 20 2018.

Name changes incur a handling fee of € 39,00 per registration.

Hotel Reservation

Hotels will not accept any changes or cancellations directly.

Attrition policy for cancellations (valid for individual bookings only):

  • Up to and including 20 June 2018: the amount paid will be refunded, less an administrative charge of € 25,00.
  • From 21 June to 20 July 2018 inclusive: one night accommodation will be withheld as cancellation charge.
  • From 21 July to 20 September 2018 inclusive: the paid amount will be refunded with a deduction of 50% as cancellation charge.
  • From 21 September to 20 October 2018: the paid amount will be refunded with a deduction of 80% as cancellation charge.
  • From 21 October 2018: no refund will be made for cancellations, changes and reduction of stay duration.